## Faxing

This chapter gives you information about using your machine as a fax machine.

This chapter includes:

- Preparing to fax

- Using a fax in your computer

- Sending a fax in your machine

- Receiving a fax in your machine

- Adjusting the document settings

- Forwarding a fax to another destination

- Setting up address book

- Printing sent fax report automatically

- You cannot use this machine as a fax via the internet phone. For more information ask your internet service provider.

- We recommend using traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use the Fax. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet Service provider for use on DSL Micro-filter.

  1. Line port

  2. Micro filter

  3. DSL modem / Telephone line

## Preparing to fax

Before you send or receive a fax, you need to connect the supplied line cord to the wall jack. Refer to the Quick Install Guide how to make a connection. The method of making a telephone connection is varies from one country to another.

## Using a fax in your computer

You can send and receive a fax from your computer without going to the machine.

### Sending a fax

To send a fax from your computer, the Lenovo Network PC Fax program must be installed. This program will be installed when you installed the printer driver.

1. Open the document to be sent.

2. Select Print from the File menu.

   The Print window will be displayed. It may look slightly different depending on your application.

3. Select Lenovo Network PC Fax from the Print window

4. Click Print or OK.

5. Enter the recipients’ numbers and select the option.

   If you want to use a cover page, check Use cover page.

   Check Notify me on delivery, when the fax delivered to the recipients successfully.

6. Click Send.

For more information about Lenovo Network PC Fax, click Help.

#### Checking a sent fax list

You can check a sent fax list on your computer.

From the Start menu, click Programs or All Programs > Lenovo > Network PC Fax > Fax Journal. Then, the Fax Journal appears with the fax list you have sent.

### Receiving a fax

If you have installed the printer driver, the Lenovo Scan & Fax Manager program is also installed. Start Lenovo Scan & Fax Manager program to find out about this program information and the installed driver's condition. Through this program, you can change fax settings and add or delete the folders where faxed documents are saved in your computer.

The Lenovo Scan & Fax Manager program can only be used with the Windows and Macintosh systems. Check if the forwarding a fax to PC is set to On:

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until PC appears and press OK.

1. Open the Lenovo Scan & Fax Manager.

   - For Windows, from the Start menu, click Control Panel > Lenovo Scan & Fax Manager.

     Or you can open this program by right clicking the Smart Panel icon in the Windows task bar and selecting the Lenovo Scan & Fax Manager.

   - For Macintosh, from the Smart Panel menu on status bar, click Lenovo Scan & Fax Manager.

2. Select the appropriate machine from the Lenovo Scan & Fax Manager.

3. Click Properties.

4. Use Set Fax Receiving to change the fax settings.

5. When setting is done, press OK.

#### Set Fax Receiving tab

- Enable Fax Receiving: You can select whether to use or not.

- File Format: You can convert the received faxes to PDF or TIFF.

- Save Location: Selects location to save the converted faxes.

- Prefix: Selects file or folder scheme as prefix.

- Print received fax: After receiving the fax, set prints information for the received fax.

- Notify me when fax received: Shows popup window to notify receiving a fax.

## Sending a fax in your machine

This part explains how to send a fax and the special methods of transmission.

When you place the originals, you can use either the document feeder or the scanner glass (See Loading originals). If the originals are placed on both the document feeder and the scanner glass, the machine will read the originals on the document feeder first, which has higher priority in scanning.

### Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Machine ID appears and press OK.

5. Enter your name or the company name using the number keypad. You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 1 button. For details on how to enter alphanumeric characters, see Entering characters using the number keypad.

6. Press OK to save the ID.

7. Press the left/right arrow until Machine Fax No. appears and press OK.

8. Enter your fax number using the number keypad and press OK.

9. Press Stop/Clear to return to ready mode.

### Sending a fax

1. Press (Fax) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

   (See On the scanner glass or In the document feeder).

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Enter the receiving fax machine’s number.

   You can use speed dial numbers, or group dial numbers. For details about storing and searching for a number, see Setting up address book.

5. Press Start on the control panel. The machine starts to scan and send a fax to destinations.

- If you want to send fax directly from your computer, use Lenovo Network PC Fax (See Sending a fax).

- When you want to cancel a fax job, press Stop/Clear before the machine start transmission.

- If you used the scanner glass, the machine shows the message asking to place another page.

### Sending a fax manually

This method is sending a fax using On Hook Dial on the control panel.

1. Press (Fax) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press On Hook Dial on the control panel or lift the handset.

5. Enter a fax number using the number keypad on the control panel.

6. Press Start when you hear a high-pitched fax signal from the remote fax machine.

When you want to cancel a fax job, press Stop/Clear at any time while sending.

### Confirming a transmission

When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.

When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, see Understanding display messages. If you receive an error message, press Stop/Clear to clear the message and try to send the fax again.

You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see Printing sent fax report automatically.

### Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.

When the display shows Retry Redial?, press OK to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear.

To change the time interval between redials and the number of redial attempts (See Changing the fax setup options).

### Redialing the last number

To redial the number you called last:

1. Press Redial/Pause on the control panel.

2. When an original is loaded in the document feeder, the machine automatically begins to send.

   If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No at the Another Page? prompt.

### Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory. You cannot send a color fax using this feature.

1. Press (Fax) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu on the control panel.

5. Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Multi Send appears and press OK.

7. Enter the number of the first receiving fax machine and press OK.

   You can press speed dial numbers or select group dial number using Address book button. For details, see Setting up address book.

8. Enter the second fax number and press OK.

   The display asks you to enter another fax number to send the document.

9. To enter more fax numbers, press OK when Yes appears and repeat steps 7 and 8. You can add up to 10 destinations.

10. Press OK to start storing the scanned original data into memory.

    Once you entered a group dial number, you cannot enter another group dial numbers anymore.

11. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK.

12. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press OK.

    When you have finished, select No at the Another Page? prompt.

    The machine begins sending the fax to the numbers you entered in the order in which you entered them.

### Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present. You cannot send a color fax using this feature.

1. Press (Fax) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu on the control panel.

5. Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Delay Send appears and press OK.

7. Enter the number of the receiving fax machine and press OK.

   You can press speed dial numbers or select group dial number using Address book button. For details, see Setting up address book.

8. The display asks you to enter another fax number to send the document.

9. To enter more fax numbers, press OK when Yes appears and repeat steps 7. You can add up to 10 destinations.

   Once you entered a group dial number, you cannot enter another group dial numbers anymore.

10. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK.

11. Enter the job name you want and press OK.

    For details on how to enter alphanumeric characters, see Entering characters using the number keypad.

    If you do not want to assign a name, skip this step.

12. Enter the time using the number keypad and press OK.

    If you set a time earlier than the current time, the fax will be sent at that time on the following day.

    The original is scanned into memory before transmission.

13. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press OK.

    When you have finished, select No at the Another Page? prompt.

    The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.

#### Adding documents to a reserved delay fax job

You can add additional documents to the delayed fax job which is saved in memory.

1. Load the originals to be added and adjust document settings.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Add pages appears and press OK.

5. Press the left/right arrow until the fax job you want appears and press OK.

   When you have finished, select No at the Another Page? prompt. The machine scans the original into memory.

6. Press Stop/Clear to return to ready mode.

#### Canceling a reserved delay fax job

You can cancel the delayed fax job which is saved in memory.

1. Press Menu on the control panel.

2. Press the left/right arrow until Fax Feature appears and press OK.

3. Press the left/right arrow until Cancel Job appears and press OK.

4. Press the left/right arrow until the fax job you want appears and press OK.

5. Press OK when Yes appears.

   The selected fax is deleted from memory.

6. Press Stop/Clear to return to ready mode.

### Sending a priority fax

This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a sending to multiple destinations between stations (example, when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

1. Press (Fax) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu on the control panel.

5. Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Priority Send appears and press OK.

7. Enter the number of the receiving fax machine and press OK.

   You can press speed dial numbers or select group dial number using Address book button. For details, see Setting up address book.

8. Enter the job name you want and press OK.

   The original is scanned into memory before transmission.

9. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press OK.

   When you have finished, select No at the Another Page? prompt.

   The machine starts to scan and send a fax to destinations.

## Receiving a fax in your machine

This part explains how to receive a fax, and the special receiving methods available.

### Changing the receive modes

Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. But if you want to change the Fax mode to another mode, follow the steps below:

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Receiving appears and press OK.

5. Press the left/right arrow until Receive Mode appears and press OK.

6. Press the left/right arrow until the fax reception mode you want appears.

   - Fax: Answers an incoming fax call and immediately goes into the fax reception mode.

   - Tel: Receives a fax by pressing On Hook Dial and then Start. If your machine has a handset, you can receive a fax by picking up the handset.

   - Ans/Fax: Is for when an answering machine attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax.

   - DRPD: you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see Receiving faxes using DRPD mode.

7. Press OK to save your selection.

8. Press Stop/Clear to return to ready mode.

   - To use the Ans/Fax mode, attach an answering machine to the EXT socket on the back of your machine.

   - If you do not want other people to view your received documents, you can use secure receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see Receiving in secure receiving mode.

### Receiving manually in Tel mode

You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the remote machine. The machine begins receiving a fax. If your machine has a handset, you can answer calls using the handset.

To change the number of rings, see Changing the fax setup options.

### Receiving automatically in Answering Machine/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine (See Rear view).

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

- If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.

- If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.

- If you are in Tel mode when the answering machine is connected to your machine, you must switch off the answering machine. otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

### Receiving faxes manually using an extension telephone

This feature works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing *9* once again.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see Changing the fax setup options

### Receiving faxes using DRPD mode

Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.

To set up the DRPD mode:

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Receiving appears and press OK.

5. Press the left/right arrow until Receive Mode appears and press OK.

6. Press the left/right arrow until DRPD appears and press OK.

   Waiting Ring appears on the display.

7. Call your fax number from another telephone. It is not necessary to place the call from a fax machine.

8. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

   When the machine completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.

   Press OK when DRPD appears and start over from step 6.

   - DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.

   - After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket.

### Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.

### Activating secure receiving mode

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Secure Receive appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Enter a four-digit password you want to use and press OK.

   You can activate secure receiving mode without setting a password, but cannot protect your faxes.

7. Re-enter the password to confirm it and press OK.

8. Press Stop/Clear to return to ready mode.

When a fax is received in secure receiving mode, your machine stores it in memory and shows Secure Receive to let you know that there is a fax received.

#### Printing received faxes

1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.”

2. Press the left/right arrow until Print appears and press OK.

3. Enter the four-digit password and press OK.

   The machine prints all of the faxes stored in memory.

#### Deactivating secure receiving mode

1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.”

2. Press the left/right arrow until Off appears and press OK.

3. Enter the four-digit password and press OK.

   The mode is deactivated and the machine prints all faxes stored in memory.

4. Press Stop/Clear to return to ready mode.

### Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

## Adjusting the document settings

Before starting a fax, change the following settings according to your original’s status to get the best quality.

### Resolution

The default document settings produces good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Resolution appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press Stop/Clear to return to ready mode.

Recommended resolution settings for different original document types are described in the table below:

mode | recommended for:
--- | ---
Standard | Originals with normal sized characters.
Fine | Originals containing small characters or thin lines or originals printed using a dot-matrix printer.
Super Fine | Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution.

- For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine

- When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.

Photo Fax | Originals containing shades of gray or photographs.
Color Fax | Originals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.

The resolution setting is applied to the current fax job. To change the default setting, see Change Default.

### Darkness

You can select the degree of darkness of the original document.

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Darkness appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press Stop/Clear to return to ready mode.

The darkness setting is applied to the current fax job. To change the default setting, see Change Default.

## Forwarding a fax to another destination

You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but have to receive the fax, this feature may be useful.

### Forwarding a sent fax to another destination

You can set the machine to forward every fax you sent to another destination.

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until Fax appears and press OK.

6. Press the left/right arrow until Send Forward appears and press OK.

7. Press the left/right arrow until On appears and press OK.

8. Enter the number of the fax machine to which faxes are to be sent and press OK.

9. Press Stop/Clear to return to ready mode.

   Subsequent sent faxes will be forwarded to the specified fax machine.

### Forwarding a received fax to another destination

With this feature, you can forward every fax you received to another destination. When the machine receives a fax, a fax is stored in the memory then, the machine sends it to the destination you have set.

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until Fax appears and press OK.

6. Press the left/right arrow until Rcv. Forward appears and press OK.

7. Press the left/right arrow until Forward appears and press OK.

   To set the machine to print out a fax when fax forwarding has been completed, select Forward & Print.

8. Enter the number of the fax machine to which faxes are to be sent and press OK.

9. Enter the starting time using left/right arrow or numeric keypad and press OK.

10. Enter the ending time using left/right arrow or numeric keypad and press OK.

11. Press Stop/Clear to return to ready mode.

    Subsequent received faxes will be forwarded to the specified fax machine.

## Setting up address book

You can set up Address Book with the fax numbers you use most frequently. Your machine provides you with the following features for setting up Address Book:

Before beginning to store fax numbers, make sure that your machine is in Fax mode.

### Speed dial numbers

You can store up to 200 frequently-used fax numbers in speed dial numbers.

#### Registering a speed dial number

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Speed Dial appears and press OK.

5. Enter a speed dial number between 0 and 199 and press OK.

   If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press Back.

6. Enter the name you want and press OK.

   For details on how to enter alphanumeric characters (See Entering characters using the number keypad).

7. Enter the fax number you want and press OK.

8. Press Stop/Clear to return to ready mode.

#### Editing speed dial numbers

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Speed Dial appears and press OK.

5. Enter the speed dial number you want to edit and press OK.

6. Change the name and press OK.

7. Change the fax number and press OK.

8. Press Stop/Clear to return to ready mode.

#### Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

- For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.

- For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address Book (See Searching Address Book for an entry).

### Group dial numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 100 (0 through 99) group dial numbers using the destination’s existing speed dial numbers.

#### Registering a group dial number

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Enter a group dial number between 0 and 99 and press OK.

   If an entry is already stored in the number you choose, the display shows the message to allow you to change it.

6. Enter the name you want and press OK.

   For details on how to enter alphanumeric characters (See Entering characters using the number keypad).

7. Enter the first few letters of the speed dial’s name you want.

8. Press the left/right arrow until the name and number you want appears and press OK.

9. Press OK when Yes appears at the Another No.? prompt.

   Repeat step 7 to include other speed dial numbers into the group.

10. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK.

11. Press Stop/Clear to return to ready mode.

#### Editing a group dial number

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Enter the group dial number you want to edit and press OK.

6. Enter the name you want to edit and press OK.

7. Enter the first few letters of the speed dial’s name you want to add or delete.

8. Press the left/right arrow until the name and number you want appears and press OK.

   If you entered a new speed dial number, Add? appears.

   If you enter a speed dial number stored in the group, Delete? appears.

9. Press OK to add or delete the number.

10. Press OK when Yes appears to add or delete more numbers and repeat steps 7 and 8.

11. When you have finished, press the left/right arrow to select No at the Another No.? and press OK.

12. Press Stop/Clear to return to ready mode.

#### Using group dial numbers

To use a group dial entry, you need to search for and select it from memory.

When you are prompted to enter a fax number while sending a fax, press Address Book. See below.

### Searching Address Book for an entry

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

#### Searching sequentially through the memory

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until Search & Dial appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Press the left/right arrow until All appears and press OK.

6. Press the left/right arrow until the name and number you want appears. You can search upwards or downwards through the entire memory in alphabetical order.

#### Searching sequentially through the memory

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until Search & Dial appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Press the left/right arrow until ID appears and press OK.

6. Enter the first few letters of the name you want.

7. Press the left/right arrow until the group dial’s name and number you want appears.

#### Deleting a Address Book for entry

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until Delete appears and press OK.

4. Press the left/right arrow until the deleting option you want appears and press OK.

5. Press the left/right arrow until the searching method you want appears and press OK.

   Select Search All to search for an entry by scanning through all entries in Address Book.

   Select Search ID to search for an entry by the first few letters of the name.

6. Press the left/right arrow until the name you want appears and press OK.

   Or, enter the first letters. Press the left/right arrow until the name you want appears and press OK.

7. Press OK when Yes appears to confirm the deletion.

8. Press Stop/Clear to return to ready mode.

#### Printing Address Book

You can check your Address Book settings by printing a list.

1. Press (Fax) on the control panel.

2. Press Address Book on the control panel.

3. Press the left/right arrow until Print appears and press OK.

   The machine begins printing.

## Printing sent fax report automatically

You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Auto Report appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Press Stop/Clear to return to ready mode.