## Machine status and advanced feature

This chapter explains how to browse the current status of your machine, and the method of setting for the advanced machine setup. Read this chapter carefully in order to use your machine's diverse features.

This chapter includes:

- Fax setup

- Copy setup

- Printing a report

- Clearing memory

- Menu overview

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

## Fax setup

### Changing the fax setup options

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs.

To change the fax setup options:

1. Press (Fax) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until the fax setup item you want appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press the left/right arrow until the desired status appears or enter the value for the option you have selected, and press OK.

7. If necessary, repeat steps 4 through 6.

8. Press Stop/Clear to return to ready mode.

### Sending

Option | Description
--- | ---
Redial Times | You can specify the number of redial attempts. If you enter 0, the machine will not redial.
Redial Term | Your machine can automatically redial a remote fax machine if it was busy. You can set an interval between attempts.
Prefix Dial | You can set a prefix of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PABX exchange.
ECM Mode | This mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM-equipped fax machine. Sending a fax using ECM may take more time.
Send Report | You can set your machine to print a confirmation report showing whether a transmission was successful, how many pages were sent, and more. The available options are On, Off, and On-Error, which prints only when a transmission is not successful.
Image TCR | This function allows users to know what fax messages have been sent by showing sent messages in the transmission report. The first page of the message is turned into an image file than is printed on the transmission report so the users can see what messages have been sent.

However, you can not use this function when sending fax without saving the data in the memory.

Dial Mode | This setting may not be available depending on your country. If you cannot reach this option, your machine does not support this feature. You can set the dial mode for your machine to either tone dialling or pulse dialling. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select Pulse. Contact your local telephone company if you are not sure which dial mode to use.

If you select Pulse, some phone system features might not be available. It can also take longer to dial a fax or phone number.

### Receiving

Option | Description
--- | ---
Receive Mode | You can select the default fax receiving mode. For details on receiving faxes in each mode, see Changing the receive modes.
Ring To Answer | You can specify the number of times the machine rings before answering an incoming call.
Stamp RCV Name | This option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a received fax.
RCV Start Code | This code allows you to initiate fax reception from an extension phone plugged into the EXT socket on the back of the machine. If you pick up the extension phone and hear fax tones, enter the code. It is preset to *9* at the factory.
Auto Reduction | When receiving a fax containing pages as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the original to fit the size of the paper loaded in the machine. Turn on this feature if you want to automatically reduce an incoming page.

With this feature set to Off, the machine cannot reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages.

Discard Size | When receiving a fax containing pages as long as or longer than the paper in your machine, you can set the machine to discard a specific length from the end of the received fax. The machine will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment.

When the received fax contains pages larger than the paper in your machine, and Auto Reduction has been turned on, the machine will reduce the fax to fit on the existing paper, and nothing will be discarded.

Junk Fax Setup | This setting may not be available depending on your country. Using this feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes.

When you turn on this feature, you can access the following options to set junk fax numbers.

- Add: Allows you to set up to 10 fax numbers.

- Delete: Allows you to delete the desired junk fax number. If you select Delete All, Allows you to delete all junk fax numbers.

DRPD Mode | This mode enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize which ring patterns to answer. For details about this feature, see Receiving faxes using DRPD mode.

### Change Default

Option | Description
--- | ---
Resolution | Changing the resolution setting affects the appearance of the received document.

- Standard: Originals with normal sized characters.

- Fine: Originals containing small characters or thin lines or originals printed using a dot-matrix printer.

- Super Fine: Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution.

  - For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine.

  - When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.

- Photo Fax: Originals containing shades of gray or photographs.

- Color Fax: Originals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.

Darkness | You can select the default contrast mode to fax your originals lighter or darker.

### Auto Report

You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.

For further details, see Printing sent fax report automatically.

## Copy setup

### Changing the copy setup options

For copy output, you can set up several options in advance.

1. Press (Copy) on the control panel.

2. Press Menu on the control panel.

3. Press the left/right arrow until Copy Setup appears and press OK.

4. Press the left/right arrow until the copy setup item you want appears and press OK.

5. Press the left/right arrow until the setup option you want appears and press OK.

6. Press the left/right arrow until the setting you want appears and press OK.

7. Repeat steps 4 through 6, as needed.

8. Press Stop/Clear to return to ready mode.

### Change Default

Option | Description
--- | ---
Copies | You can enter the number of copies using the number keypad.
Copy Collation | You can set the machine to sort the copy job. For further details, see Deciding the form of copy output .
Reduce/Enlarge | Reduces or enlarges the size of a copied image.
Darkness | Adjusts the brightness level to make a copy that is easier to read, when the original contains faint markings and dark images.
Original Type | Improves the copy quality by selecting the document type for the current copy job.

## Printing a report

You can print a report on the machine's configuration or font list, etc.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Report appears and press OK.

4. Press the left/right arrow until the report or list you want to print appears and press OK.

   To print all reports and lists, select All Report.

5. Press OK when Yes appears to confirm printing.

   The selected information prints out.

Option | Description
--- | ---
Configuration | This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing settings.
Phone Book | This list shows all of the fax numbers currently stored in the machine’s memory.
Send Report | This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job. You can set up your machine to automatically print a transmission confirmation report after each fax job (See Sending).
Sent Report | This report shows information on the faxes you have recently sent. You can set the machine to automatically print this report every 50 communications (See Sending).
Fax RCV Report | This report shows information on the faxes you have recently received.
Schedule Jobs | This list shows the documents currently stored for delayed faxes along with the starting time and type of each operation.
JunkFax Report | This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu (See Receiving).

## Clearing memory

You can selectively clear information stored in your machine’s memory.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Clear Setting appears and press OK.

4. Press the left/right arrow until the item you want to clear appears and press OK.

5. Press OK when Yes appears to confirm clearing.

6. Repeat steps 4 through 5 to clear another item.

7. Press Stop/Clear to return to ready mode.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

Option | Description
--- | ---
All settings | Clears all of the data stored in memory and resets all of your settings to the factory default.
Fax Setup | Restores all of the fax options to the factory default.
Copy Setup | Restores all of the copy options to the factory default.
Scan Setup | Restores all of the scan options to the factory default.
System Setup | Restores all of the system options to the factory default.
Phone Book | Clears all of the fax numbers entries stored in memory.
Sent Report | Clears all records of sent faxes.
RCV Report | Clears all records of received faxes.

## Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

Items | Option
--- | ---
Fax Feature | Darkness Resolution Multi Send Delay Send Priority Send

Forward

Secure Receive

Add Page

Cancel Job

Fax Setup | Sending Redial Times Redial Term Prefix Dial ECM Mode

Send Report

Image TCR

Dial Mode

Receiving

Receive Mode

Ring To Answer

Stamp RCV Name

RCV Start Code

Auto Reduction

Discard Size

Junk Fax Setup

DRPD Mode

Change Default

Resolution

Darkness

Auto Report

Copy Feature | Reduce/Enlarge Darkness Original Type Layout Adjust Bkgd.
Copy Setup | Scan Size Change Default Copies Copy Collation Reduce/Enlarge

Darkness

Original Type

System Setup | Machine Setup Machine ID Machine Fax No Date & Time Clock Mode

Language

Default Mode

Power Save

Timeout

Job Timeout

Altitude Adj.

Toner Save

Paper Setup

Paper Size

Paper Type

Paper Source

Sound/Volume

Key Sound

Alarm Sound

Speaker

Ringer

Report

All Report

Configuration

Phone Book

Send Report

Sent Report

Fax RCV Report

Schedule Jobs

JunkFax Report

Maintenance

CLR Empty Msg

Supplies Life

TonerLow Alert

Serial Number

Paper Stacking

Clear Setting

All Settings

Fax Setup

Copy Setup

Scan Setup

System Setup

Phone Book

Sent Report

RCV Report